How Educational Institutions Can Choose the Most Effective Wi-Fi Security Solutions to Protect their Critical Information Assets

Educational institutions have large amounts of critical data at risk like any other organization. Hence, Wi-Fi security and the right solutions are vital for such organizations. This article will examine the importance of Wi-Fi security solutions for educational institutions and explore effective strategies to safeguard their critical data from today’s cyber threats.

Wi-Fi networks have become an integral component of the day-to-day operations of educational institutions, highlighting the critical need for robust security measures to mitigate potential cyber threats. This extensive reliance on technology brings a new set of challenges for IT administrators, as the security of these networks is constantly at risk. Hence, educational institutions must choose the most robust Wi-Fi security solutions to protect their critical information assets.

This article discusses the key considerations when choosing the best Wi-Fi security solutions for educational institutions and the importance of staying ahead regarding security threats.

Critical Information Assets That are at Risk in Higher Education

Educational institutions have a wide range of critical information assets at risk of being compromised in today’s world, which is increasingly digitized. These assets may include student and faculty records, intellectual property, financial data, and other confidential and sensitive information. 

The risks associated with such assets can range from data breaches and identity theft to ransomware and malware attacks. Therefore, educational institutions must proactively protect their critical information assets. That includes implementing robust security measures such as data encryption, secured Wi-Fi connection, firewall protection, and regular security audits.

Wi-Fi Security: Significance for Schools, Colleges, and Universities 

The importance of Wi-Fi security in educational settings should not be underestimated. Wi-Fi has become an essential part of the digital learning environment, and its security is vitally important for the safety of educational institutions like schools, colleges, and universities. These institutions must have strong Wi-Fi security measures to prevent malicious attacks on their networks that could potentially lead to a data breach. 

That is particularly true for universities, which often store sensitive research data on their networks. By implementing robust Wi-Fi security measures, such as authentication, encryption, password policies, and other security policies and procedures, universities can protect their research data and ensure their networks remain safe from malicious activity.

Choosing the Most Effective Wi-Fi Security Solutions: Key Considerations

You will come across many options when selecting the most effective Wi-Fi security solutions. Understanding the following key considerations in the selection process is critical to ensure the most efficient and secure outcome.

Choosing an AI-Driven Solution

One of the more recent options available for Wi-Fi security is using an AI-driven solution. Such a solution can provide many benefits, including improved network performance and enhanced security. AI-driven solutions are specifically designed to detect and prevent malicious activity on a Wi-Fi network. Using machine learning algorithms, these solutions can quickly detect and block malicious activity and provide real-time reporting and alerting of potential threats. 

AI-driven security solutions can integrate automated and intelligent threat detection, analysis, and response capabilities into the security infrastructure. That provides a higher level of protection for Wi-Fi networks by allowing faster and more accurate detection of malicious activity and the ability to respond to potential threats in real time. Furthermore, AI-driven security solutions can continuously learn and adapt to changing network environments, allowing organizations to stay ahead of the latest threats.

Wireless Network Security Protocol

When it comes to wireless network security, choosing an effective and reliable solution is paramount. Different security solutions offer various levels of protection and come with multiple features and capabilities.

The three main types of Wi-Fi security protocols include Wired Equivalent Privacy (WEP), Wi-Fi Protected Access (WPA), and Wi-Fi Protected Access II (WPA2). Each option offers different levels of protection and has advantages and disadvantages.

Wired Equivalent Privacy (WEP)

Wired Equivalent Privacy, commonly known as WEP, is a security protocol used on a Wi-Fi network to provide an encrypted connection between a wireless access point and a client. WEP was first introduced in 1999 but has since been replaced by more secure protocols, such as WPA and WPA2. However, WEP is still commonly used in older Wi-Fi networks or networks with a limited budget.

The encryption protocol used by WEP is based on the RC4 stream cipher. As a result, it is vulnerable to several attacks, such as replay attacks, weak IVs (initialization vectors), and key cracking. These vulnerabilities are amplified when the WEP key is short or weak.

Wi-Fi Protected Access (WPA)

Wi-Fi Protected Access, often called WPA, is a security protocol to protect wireless networks from unauthorized access. WPA advances the Wired Equivalent Privacy (WEP) protocol, the original security standard for wireless networks. WPA was created to address the vulnerabilities of WEP and provide a more secure and robust protocol for wireless communications.

WPA uses encryption and authentication to protect communications over a wireless network. The encryption is implemented through TKIP (Temporal Key Integrity Protocol), designed to dynamically generate a new encryption key for each data packet transmitted.

Wi-Fi Protected Access II (WPA2)

WPA2 is an IEEE (Institute of Electrical and Electronics Engineers) 802.11i protocol released in 2004 as an advanced security protocol for wireless networks, replacing the older one. WPA2 provides more security than WPA by employing the Advanced Encryption Standard (AES) to encrypt data and authentication.

WPA2 also increases the strength of a wireless network by using a longer and more complex key that requires authentication from both the wireless access point and the client.

Selection of a Trusted Solution Provider

Another critical consideration when looking for the most effective Wi-Fi security solutions is to choose a trusted solution provider. It is of paramount importance as the security of the Wi-Fi network will depend on the quality of the solutions provided.

It is vital to ensure that the solutions being used comply with applicable security regulations while providing the necessary levels of protection. Additionally, they should be designed to minimize the risk of malicious attacks and protect data and confidential information. The provider should also have a comprehensive support system to assist in the event of an issue or problem.

Migrating from WPA2 to WPA3, and Why Does it Matter?

WPA3 offers a more secure and reliable Wi-Fi network than the older WPA2 protocol. WPA2 and WPA3 are two widely used security protocols in Wi-Fi network systems. Migrating from WPA2 to WPA3 is increasingly becoming necessary for many organizations.

WPA2 was first introduced in 2004 and is still used by many organizations despite its known vulnerabilities. WPA3, on the other hand, was designed to address these vulnerabilities, as it is based on a more advanced security protocol called Simultaneous Authentication of Equals (SAE). This protocol uses more robust encryption algorithms and provides more secure authentication methods than WPA2. WPA3 includes an “Individualized Data Encryption” feature, which provides a unique encryption key for each user, making it even more secure.

Best Practices for Wi-Fi Security in Educational Institutions

The following are the best practices all educational institutions must adopt to ensure the security of their Wi-Fi network and critical data assets.

  • Implement strong password policies and best practices for secure Wi-Fi network usage.
  • Use advanced encryption protocols like WPA2 or WPA3 to secure the institution’s Wi-Fi network.
  • Utilize firewalls and WAF (Web Access Firewall) to protect an institution’s on-premise and cloud infrastructure and create a secure barrier for adversaries.
  • Regularly patch and update existing networks, devices, and operating systems.
  • Use anti-phishing, antivirus, and antimalware software solutions that leverage AI (Artificial Intelligence).
  • Limit access to certain services and sites by leveraging whitelisting and blacklisting to control the ingress and egress traffic.
  • Implement a guest and BYOD (Bring Your Own Device) remote access policies, start implementing a zero-trust approach, and limit access to the network from non-school devices.

As educational institutions become increasingly connected and digitalized, they must ensure they have the most secure Wi-Fi and network through efficient security solutions. By selecting the correct security protocols, restrictions, and authentication mechanisms, educational institutions can ensure that critical information and students’ data remain fully protected. Also, risk assessments are vital to ensuring that all possible vulnerabilities are identified and rectified, allowing for a securely connected environment.

About Columbia Advisory Group:
Columbia Advisory Group (CAG) is a leading Information Technology (IT) consulting firm. CAG’s team has assessed and helped improve the performance of more than 300 technology organizations and IT departments, including many higher education institutions, state agencies, and Fortune 50 customers. Practice specialty areas include Infrastructure, IT Service Management, Cybersecurity, and A/V Services. CAG improves business outcomes with IT insights and expert technical support. Based in Dallas, Texas, CAG works extensively with clients throughout the U.S. Contact us at info@columbiaadvisory.com.

References

  1. Efforts Solutions. Artificial Intelligence (AI) driven Smart Wi-Fi. Retrieved February 16, 2023, from Efforts Solutions IT website: https://effortz.com/ai-driven-smart-wifi/
  2. Irei, A. & Scarpati, J. (2022, December). Wireless security: WEP, WPA, WPA2 and WPA3 differences. Retrieved February 16, 2023, from Networking website: https://www.techtarget.com/searchnetworking/feature/Wireless-encryption-basics-Understanding-WEP-WPA-and-WPA2
  3. Kerravala, Z. (2019, March 6). Why Wi-Fi needs artificial intelligence. Retrieved February 16, 2023, from Network World website: https://www.networkworld.com/article/3355237/why-wi-fi-needs-artificial-intelligence.html
  4. Leininger, L. (2022, August 1). 2022 Public Wi-Fi Statistics: How do we use it and is it safe? Retrieved February 16, 2023, from Highspeedinternet.com website: https://www.highspeedinternet.com/resources/public-wi-fi-statistics
  5. Metzler, S. WPA3: The ultimate guide. Retrieved February 16, 2023, from SecureW2 website: https://www.securew2.com/blog/wpa3-the-ultimate-guide
  6. Security Uncorked. Wi-Fi security: WPA2 vs. WPA3 – security uncorked. (n.d.). Retrieved February 16, 2023, from Securityuncorked.com website: https://securityuncorked.com/2022/08/wifi-security-wpa2-vs-wpa3/
  7. Mordor Intelligence. Wireless Network Security Market. (n.d.). Retrieved February 16, 2023, from Mordorintelligence.com website: https://www.mordorintelligence.com/industry-reports/wireless-network-security-market
  8. The Best Practices for School Network Security in 2020. Smile Business Products. https://www.smilebpi.com/the-best-practices-for-school-network-security-in-2020/
  9. Hommel, W., Metzger, S., & Steinke, M. (n.d.). Information Security Risk Management in Higher Education Institutions: From Processes to Operationalization. Retrieved February 17, 2023, from Eunis.org website: https://www.eunis.org/download/2015/papers/EUNIS2015_submission_48.pdf

Jason Claybrook

Strategic Consultant and Certified Wireless Design Professional (CWDP), Certified Wireless Security Professional (CWSP), Certified Wireless Network Administrator (CWNA)

How Higher Education Registrars Benefit from 3rd Party Ellucian Banner and Degree Works

Higher education Registrar Offices play a crucial role in maintaining and updating student records, which include academic, personal, and financial information. With the advancement of technology, most colleges and universities use Ellucian Banner and Degree Works software to manage and store these records. However, managing these systems can be challenging, especially with the increasing complexity of the software. This is where the benefits of having access to a consultant who performs both functional and technical work on Ellucian Banner and Degree Works come into play.

Increased Efficiency

A consultant who is knowledgeable in both the functional and technical aspects of Ellucian Banner and Degree Works can provide Registrar Offices with the support they need to increase their efficiency. They can help streamline processes, automate tasks, and provide guidance on best practices, saving time and reducing errors.

Improved Data Management and Governance

Registrar Offices have access to a vast amount of sensitive and confidential student data. A consultant can assist with data management ensuring that data is stored and processed securely and accurately. They can also assist with data migration and integration, making it easier for Registrar Offices to transfer data from one system to another.   This can expand to include the larger process of data governance to help ensure the quality and reliability of the data.

Enhanced User Experience

Ellucian Banner and Degree Works are complex systems; navigating them can be challenging. A consultant can help Registrar Offices to understand the software better, providing training and support to ensure that users can perform their tasks effectively and efficiently.

Improved Integration

Ellucian Banner and Degree Works integrate with other systems, such as enrollment and financial aid systems. A consultant who is knowledgeable in both functional and technical aspects of the software can assist Registrar Offices with the integration of these systems, ensuring that data is exchanged and processed correctly.

Cost Savings

Hiring a consultant who performs both functional and technical work can save Registrar Offices money in the long run. They can assist with troubleshooting and resolving technical issues, reducing downtime and the need for additional support. They can also provide training and support to ensure that users are able to perform their tasks effectively, reducing the need for external support.

In conclusion, Higher Education Registrar Offices that have access to a consultant who performs both functional and technical work on Ellucian Banner and Degree Works can benefit from increased efficiency, improved data management, enhanced user experience, improved integration, and cost savings. These benefits make it easier for Registrar Offices to manage student records and provide a better experience for students, staff, and faculty.

 

About Columbia Advisory Group:
Columbia Advisory Group (CAG) is a leading Information Technology (IT) consulting firm. CAG’s team has assessed and helped improve the performance of more than 300 technology organizations and IT departments, including many higher education institutions, state agencies, and Fortune 50 customers. Practice specialty areas include Infrastructure, IT Service Management, Cybersecurity, and A/V Services. CAG improves business outcomes with IT insights and expert technical support. Based in Dallas, Texas, CAG works extensively with clients throughout the U.S. Contact us at info@columbiaadvisory.com.

Dana Salinas

Banner Team Lead

Staying ahead of the Technology Curve. Why it is Important to Have a Planned Hardware Refresh Cycle

A common challenge in higher education often centers around managing technology lifecycles, which can be crucial. Technology is constantly evolving and improving, and hardware can quickly become outdated. At times, even before it has been installed and put into service. In addition, every capital equipment purchase incurs expense costs regarding support agreements, labor for supporting assets, configuring assets, patches, etc.

Technology departments continually work towards addressing the challenges which include, but are not limited to:

    • Planning changes, upgrades, and budgeting, including depreciation of assets.
    • Management and justification of unplanned cost per incident (i.e., fix on failure) due to asset failure and replacement.
    • Mitigating risk related to security, reliability, performance, usability, obsolescence/maintainability, etc.
    • Addressing audit findings for at-risk assets no longer supported by the vendor.
    • Elevating resource skill sets, knowledge and maintaining technical relevance.

Refreshing technology is of vital importance. The inhibitors to these challenges are often external: IT models driven by departmental projects and CAPEX budgets inherent in a cost center model.

One example of refreshing hardware’s importance is seen in the aviation industry, as outlined in a recent Wall Street Journal article. The Federal Aviation Administration (FAA) issued a “Notice to Airmen” (NOTAM) warning pilots and airlines about the potential risks of using older navigation hardware. The NOTAM stated that some older navigation hardware might not properly process satellite signals transmitted by the next generation of GPS satellites. This highlights the importance of regularly upgrading and refreshing hardware to stay current with the latest technology and ensure systems function properly.

The higher education market greatly benefits from a managed approach to upgrading and refreshing hardware. With the growing emphasis on technology in classrooms, universities and colleges must ensure that their hardware is up to date to provide students with the best possible learning experience. This includes upgrading and refreshing equipment such as computer labs, classrooms, and lecture halls. Obsolete computer equipment will no longer be able to support the current Operating Systems (OS), thus no longer be supported for security patching. They may also not support modern software. Upgrading hardware also allows institutions to adopt new and innovative teaching methods, such as online and blended learning, which are becoming increasingly popular.

Higher Education can mitigate some of these costs by leveraging cloud technologies for servers. Using capital server purchases requires purchasing hardware to meet peak demand, thus, over-purchasing capacity is needed for only 20% of the year. Cloud technologies can provide right-sized servers with in-place server “upgrades” or “downgrades” dynamically. This provides better cost management. It also offers the advantage of reducing the number of servers where a single, more powerful computer can be used to consolidate multiple smaller servers, thus lowering overall cost and support effort.

Yet some hardware assets live on the campus, such as external and in-building network infrastructure and classroom technologies. Failure to keep up with network technologies can translate into poor performance with newer laptops/phones/tablets, etc. In addition, known security vulnerabilities in obsolete equipment pose a significant risk. Cybersecurity audit findings for obsolete network equipment can cost millions of dollars to retrofit.

In conclusion, upgrading and refreshing hardware is essential to maintaining any system’s reliability and efficiency. This is particularly true in industries that rely heavily on technology, such as aviation, commercial, and higher education markets. Staying current with the latest hardware allows businesses and organizations to improve efficiency, stay competitive and provide the best possible service to customers and students.   Staying current with technology is a strategic and financial decision.  Can businesses afford to wait to invest in technology only after failure?

Leaders need to pay attention to the technology mix within their organization.  As technology stacks reach their peak simultaneously, the organization’s resources will be consumed by operational plays while contributing little to strategic development.   Consequently, leaders face the challenge of escaping the trap of rigidly staying too long with a set of successful technology ventures.  New technology platforms are always needed, and the skills to transform from old to new are demanded.

About Columbia Advisory Group:
Columbia Advisory Group (CAG) is a leading Information Technology (IT) consulting firm. CAG’s team has assessed and helped improve the performance of more than 300 technology organizations and IT departments, including many higher education institutions, state agencies, and Fortune 50 customers. Practice specialty areas include Infrastructure, IT Service Management, Cybersecurity, and A/V Services. CAG improves business outcomes with IT insights and expert technical support. Based in Dallas, Texas, CAG works extensively with clients throughout the U.S. Contact us at .

Tim Taylor

Director ITSM

Why are Compliance and Related Controls so important in IT?

Policies and industry standards help to ensure the confidentiality, integrity, and availability of sensitive information. For example, higher education institutions must protect student data and financial information through FERPA and other regulations, healthcare organizations must comply with HIPAA regulations to protect patient information, and financial institutions must comply with PCI-DSS to protect credit card information. Compliance with these regulations helps prevent data breaches and other security incidents that could significantly harm individuals or organizations.

Maintaining compliance helps to protect organizations from financial and reputational damage. Failing to comply with regulations can result in significant fines and penalties and damage to the organization’s reputation. For example, organizations that fail to comply with GDPR can be fined up to 4% of their annual revenue or $20 million, whichever is greater.

Maintaining regulatory compliance also helps to ensure the proper functioning of IT systems and processes. For example, IT general controls such as change management and incident management help to ensure that changes to systems and processes are made, controlled, and authorized and that incidents are quickly identified and resolved. One of the biggest causes of a data breach is the failure to patch software systems, so many companies and institutions have policies and compliance controls to ensure this is done. This helps minimize the risk of system failures and other issues that disrupt business operations.

In summary, compliance and related IT controls are critical for protecting sensitive information, preventing financial and reputational damage, and ensuring the proper functioning of IT systems and processes.

Gartner and EDUCAUSE recognize this importance and have published several reports, papers, and studies on the topic. Gartner, for example, has published reports on IT risk management and compliance, as well as studies on developing a successful compliance program. EDUCAUSE has published several papers and guides on various compliance-related topics, such as data security and HIPAA compliance for higher education institutions. Both organizations offer a wealth of information, guidance, and best practices for organizations looking to improve their compliance and control practices.

About Columbia Advisory Group:
Columbia Advisory Group (CAG) is a leading Information Technology (IT) consulting firm. CAG’s team has assessed and helped improve the performance of more than 300 technology organizations and IT departments, including many higher education institutions, state agencies, and Fortune 50 customers. Practice specialty areas include Infrastructure, IT Service Management, Cybersecurity, and A/V Services. CAG improves business outcomes with IT insights and expert technical support. Based in Dallas, Texas, CAG works extensively with clients throughout the U.S. Contact us at .

David McLaughlin

David McLaughlin

CEO

Do’s and Dont’s of Software Selection

Software selection is a crucial process for organizations looking to enhance their productivity and efficiency. The right software can streamline processes, automate manual tasks, and provide valuable insights into business operations. However, making the wrong selection can lead to frustration, wasted resources, and a negative impact on productivity. At CAG, we do many software selection projects for clients as a standalone or part of more extensive managed service agreements. In this blog post, I will discuss some of the dos and don’ts of software selection we have learned over the years.

Do’s of Software Selection

Buy In:
Ensure you have the right stakeholders involved and committed to the process. Educate them on why the process is necessary, how long it will take, and what their time commitment will need to be.

Define your requirements:
Before searching for the right software, you must define your requirements. This includes identifying the specific business problems you want to solve and the features and capabilities required to address them.

Consider your budget:
Software selection involves making a significant investment, so it’s essential to consider your budget. Determine how much you’re willing to spend and look for software that offers the needed features within your budget constraints.

Consider alternatives:
Upgrading or adding capabilities to existing systems, better user training, and/or enhanced support. Sometimes the best solution is already there and needs to be better utilized.

Research potential vendors:
Do your research on potential vendors. Look for a vendor with a proven record, a compelling reputation, and a history of providing high-quality software solutions.

Evaluate vendor support:
Consider the level of support you’ll receive from the vendor. Look for a vendor that offers excellent customer support, including training, technical support, and maintenance.

Don’ts of Software Selection

Don’t rush the process:
Software selection is a complex process that requires careful consideration and research. Don’t rush the process, or you may make a hasty decision that you’ll regret later.

Don’t forget about scalability:
When selecting software, it’s important to consider the future. Don’t forget to look for software that is scalable, so you can continue to use it as your business grows.

Don’t forget about the soft costs:
Large-scale organizational change can cause a lot of uncertainty with users, negatively impacting productivity and your vendors and customers.

Don’t overlook security:
Security is a critical concern in today’s digital world, and some organizations also have regulatory requirements for security. Don’t overlook this factor when selecting software, as a security breach can seriously affect your organization.

Don’t rely solely on vendor presentations:
Vendor presentations can be misleading, and it’s important to do your research.

Expect the unexpected:
Users will find potential solutions that haven’t been considered until the middle of the process, and vendors who have capabilities that weren’t surfaced in the research will pop up.  Maintain your process, but make sure you have a way of managing added information that comes up during the process.

In conclusion, the software selection process is critical to the success of any organization. By following the do’s and don’ts of software selection, according to Gartner, organizations can make informed decisions that will lead to enhanced productivity, efficiency, and profitability. The key is to take the time to involve stakeholders in the process, define your requirements, research potential vendors and options, and carefully evaluate and plan for the impact the solution will have on the organization. With careful consideration and diligence, organizations can find the right software to meet their needs and achieve their goals.

About Columbia Advisory Group:
Columbia Advisory Group (CAG) is a leading Information Technology (IT) consulting firm. CAG’s team has assessed and helped improve the performance of more than 300 technology organizations and IT departments, including many higher education institutions, state agencies, and Fortune 50 customers. Practice specialty areas include Infrastructure, IT Service Management, Cybersecurity, and A/V Services. CAG improves business outcomes with IT insights and expert technical support. Based in Dallas, Texas, CAG works extensively with clients throughout the U.S. Contact us at .

David McLaughlin

David McLaughlin

CEO

What is Salesforce Education Cloud and Why Should Higher Education Consider It?

Salesforce Education Cloud is a cloud-based platform designed specifically for the education industry. It provides tools and resources that can help educators, administrators, and students manage, track, and analyze academic data, as well as communicate and collaborate more effectively. Some specific use cases for Salesforce Education Cloud include:

  1. Student and academic data management: Education Cloud can be used to store and manage student records, including demographics, grades, transcripts, and other relevant information. This can help educators and administrators keep track of student progress and identify areas for improvement.
  2. Course and program management: Education Cloud can be used to create and manage courses and programs, including schedules, curricula, and assessments. This can help educators and administrators track student progress and ensure that students are meeting academic goals.
  3. Collaboration and communication: Education Cloud provides platform for collaboration and communication, such as group chat and file sharing, which can be used by educators, students, and administrators to work together more effectively.
  4. Analytics and reporting: Education Cloud includes a range of analytics and reporting tools that can be used to track student progress and identify areas for improvement. This can help educators and administrators make data-driven decisions about how to best support student success. 

There are several reasons why higher education institutions should consider implementing Salesforce Education Cloud:

  1. Improved student engagement: Salesforce Education Cloud provides tools and resources to help higher education institutions better engage with their students. By using the platform, institutions can track student interactions, provide personalized support, and keep students informed about important updates and events. This can help to improve student satisfaction and retention rates.
  2. Increased efficiency: Salesforce Education Cloud can help higher education institutions streamline their operations and increase efficiency. By using the platform, institutions can automate many administrative tasks, such as scheduling, course registration, and student record-keeping. This can free up time and resources that can be better utilized in other areas of the business.
  3. Enhanced collaboration: Salesforce Education Cloud also provides tools and resources to help higher education institutions improve collaboration and communication between faculty, staff, and students. By using the platform, institutions can easily share documents, collaborate on projects, and communicate with students in real-time.
  4. Better data management: Salesforce Education Cloud can also help higher education institutions improve their data management processes. By using the platform, institutions can easily store and access student data, such as transcripts, enrollment records, and course schedules. This can help to improve decision-making and better track student progress.
  5. Configuration: Salesforce Education Cloud is highly configurable, which means that higher education institutions can tailor the platform to meet their specific needs. Institutions can choose which features and modules to use and can integrate the platform with other systems and tools.

In conclusion, Salesforce Education Cloud can provide numerous benefits to higher education institutions, including improved student engagement, increased efficiency, enhanced collaboration, better data management, and customization. By implementing Salesforce Education Cloud, higher education institutions can streamline their operations and better serve their students.

About Columbia Advisory Group:
Columbia Advisory Group (CAG) is a leading Information Technology (IT) consulting firm. CAG’s team has assessed and helped improve the performance of more than 300 technology organizations and IT departments, including many higher education institutions, state agencies, and Fortune 50 customers. Practice specialty areas include Infrastructure, IT Service Management, Cybersecurity, and A/V Services. CAG improves business outcomes with IT insights and expert technical support. Based in Dallas, Texas, CAG works extensively with clients throughout the U.S. Contact us at .

Sameer Vitvekar

MS in Business Analytics, Accounting, and Economics

What is CMMC 2.0, and Why Must I Comply With it if I am a Small Business?

The Cybersecurity Maturity Model Certification (CMMC) is a framework developed by the U.S. Department of Defense (DoD) to ensure that contractors and other organizations that handle sensitive information for the DoD have adequate cybersecurity controls in place. The CMMC framework includes three- levels of cybersecurity maturity, with Level 1 representing the most entry-level of cybersecurity and Level 3 representing the highest level, expert.

CMMC version 2.0 is the latest version of the framework, which was released in 2021. It includes several updates and improvements over previous versions, including:

  1. CMMC 2.0 streamlined model focuses on the most critical requirements. In addition, CMMC 2.0 reduces the model from 5 to 3 compliance levels and is aligned with NIST cybersecurity standards.
  2. A new certification process: CMMC 2.0 introduces a new certification process designed to be more streamlined and efficient. This process includes assessments and audits by third organizations accredited by the CMMC Accreditation Body (CMMC-AB).
  3. A focus on supply chain security: CMMC 2.0 includes a greater emphasis on supply chain security, with specific requirements for protection against the introduction of malicious software and other cyber threats through the supply chain.

If you are a small business that works with the DoD or handles sensitive information for the DoD, it is crucial to comply with CMMC 2.0 to protect your organization and your customers from cyber threats. Failure to comply with CMMC 2.0 could result in lost contracts and other negative consequences for your business.

In addition to helping protect your business and your customers, complying with CMMC 2.0 can also have other benefits, such as:

  1. Improved cybersecurity: By implementing the cybersecurity practices outlined in CMMC 2.0, you can improve your overall cybersecurity posture and reduce your risk of cyber incidents.
  2. Enhanced reputation: By demonstrating your commitment to cybersecurity through CMMC 2.0 compliance, you can enhance your reputation as a reliable and trustworthy business partner.
  3. Increased competitiveness: As more organizations begin implementing CMMC 2.0, compliance may become necessary for doing business with the DoD and other government agencies. Demonstrating compliance can increase your competitiveness and position your business for future growth.

Cybersecurity Maturity Model Certification 2.0 recently entered the Defense Department’s rulemaking process. The rulemaking process is the final step before it becomes an official requirement. However, despite questions about the industry’s cybersecurity capabilities and the challenging documentation process, defense companies could be required to comply with CMMC for new contracts as soon as May 2023.

About Columbia Advisory Group:
Columbia Advisory Group (CAG) is a leading Information Technology (IT) consulting firm. CAG’s team has assessed and helped improve the performance of more than 300 technology organizations and IT departments, including many higher education institutions, state agencies, and Fortune 50 customers. Practice specialty areas include Infrastructure, IT Service Management, Cybersecurity, and A/V Services. CAG improves business outcomes with IT insights and expert technical support. Based in Dallas, Texas, CAG works extensively with clients throughout the U.S. Contact us at .

Brad Hudson

Brad Hudson

VP of Cyber Security

Why is it a Good Idea for Higher Education to Outsource its Cybersecurity Framework Assessments and Consider Hiring a Fractional vCISO

There are several reasons why higher education institutions should consider outsourcing their Cybersecurity Framework Assessments (NIST Cybersecurity Framework, HIPAA, GDPR, etc.) and hiring a fractional virtual Chief Information Security Officer (vCISO).

First and foremost, outsourcing Cybersecurity Framework Assessments can provide higher education institutions with access to a greater level of expertise and experience. Cybersecurity Framework Assessments, such as NIST Cybersecurity Framework, HIPAA, GDPR, etc., are a comprehensive set of security and privacy controls used by many organizations, including higher education institutions, to ensure the confidentiality, integrity, and availability of their systems and data. However, conducting these assessments can be a complex and time-consuming process that requires specialized knowledge and skills. By outsourcing these assessments to a qualified third party, higher education institutions can leverage the expertise and experience of professionals who have a deep understanding of numerous Cybersecurity Frameworks and how to implement their controls effectively.

Another reason to outsource Cybersecurity Framework Assessments is to ensure that the evaluation is conducted unbiasedly and objectively. In organizations that perform internal assessments, the risk of bias or subjectivity creeps into the process. Unfortunately, this can lead to an incomplete or inaccurate measurement of the organization’s security posture; in turn, this can increase the chances of an incident, such as a breach or intrusion, that may result in the loss, damage, or disclosure of assets. By outsourcing the assessment to a third party, higher education institutions can ensure that the evaluation is performed unbiasedly and objectively, providing a more accurate picture of their security posture.

After a cybersecurity framework assessment has been conducted, it’s paramount that a Governance, Risk, and Compliance Program is put in place to manage risk moving forward. In addition, a security program and plan need to be developed to track and remediate deficiencies identified during the assessment. Therefore, CAG recommends hiring a fractional vCISO to guide higher education institutions through the Governance, Risk, and Compliance minefields. A fractional vCISO is a professional who works remotely part-time or on a contract basis, providing expert guidance and support to the organization’s security efforts. In addition, a fractional vCISO can offer a range of services, including conducting risk assessments, developing, and implementing security policies and procedures, and providing guidance on compliance with regulatory requirements such as NIST, GDPR, HIPAA, and FERPA.

In conclusion, there are several reasons why higher education institutions should consider outsourcing their Cybersecurity Framework Assessments and hiring a fractional vCISO. These approaches can provide higher education institutions access to greater expertise and experience, ensure that assessments are conducted unbiased and objectively, and build a robust Governance, Risk, and Compliance program through a fractional vCISO. In addition, by leveraging these resources, higher education institutions can strengthen their security posture and better protect their systems and data.

About Columbia Advisory Group:
Columbia Advisory Group (CAG) is a leading Information Technology (IT) consulting firm. CAG’s team has assessed and helped improve the performance of more than 300 technology organizations and IT departments, including many higher education institutions, state agencies, and Fortune 50 customers. Practice specialty areas include Infrastructure, IT Service Management, Cybersecurity, and A/V Services. CAG improves business outcomes with IT insights and expert technical support. Based in Dallas, Texas, CAG works extensively with clients throughout the U.S. Contact us at .

Brad Hudson

Brad Hudson

VP of Cyber Security

Why the Use of Location-Based Wi-Fi Data is an Excellent Tool for Higher Education Facilities Planning?

The use of location-based Wi-Fi data can be an excellent tool for higher education facilities planning for several reasons:

Improved understanding of how facilities are being used: By analyzing location-based Wi-Fi data, higher education institutions can gain a better understanding of how their facilities are being used by students, faculty, and staff. This can include things like which areas are most popular, how long people stay in different locations, and which times of day are busiest. This information can be valuable for identifying areas of the campus that may be underutilized or overcrowded, and for making informed decisions about how to optimize the use of facilities.

Better planning and resource allocation: By analyzing location-based Wi-Fi data, higher education institutions can better plan and allocate resources for facilities and services. For example, they may be able to identify areas of the campus where additional study spaces or resources are needed, or where certain services (such as printing or charging stations) are being heavily used. This information can be used to inform decisions about where to allocate resources and which facilities or services to prioritize.

Enhanced safety and security: By analyzing location-based Wi-Fi data, higher education institutions can improve safety and security on their campuses. For example, they may be able to identify areas of the campus that are particularly vulnerable to crime or other safety risks and take steps to address those issues. Similarly, they may be able to use location data to track the movements of individuals on campus and respond more quickly to emergencies or other safety concerns.

Improved student experience: By using location-based Wi-Fi data to understand how students are using facilities and services, higher education institutions can improve the overall student experience on campus. For example, they may be able to identify areas where students are having trouble accessing resources or services and take steps to improve those areas. Additionally, they may be able to use the data to identify opportunities for enhancing the student experience through new or improved facilities or services.

Overall, the use of location-based Wi-Fi data can provide higher education institutions with valuable insights that can inform their facility’s planning and help them optimize the use of resources, improve safety and security, and enhance the student experience.

About Columbia Advisory Group:
Columbia Advisory Group (CAG) is a leading Information Technology (IT) consulting firm. CAG’s team has assessed and helped improve the performance of more than 300 technology organizations and IT departments, including many higher education institutions, state agencies, and Fortune 50 customers. Practice specialty areas include Infrastructure, IT Service Management, Cybersecurity, and A/V Services. CAG improves business outcomes with IT insights and expert technical support. Based in Dallas, Texas, CAG works extensively with clients throughout the U.S. Contact us at .

Toby Buckalew

CIO

Transportation Security Administration Cybersecurity Pipeline Compliance Requirement

The Transportation Security Administration (TSA) is a U.S. government agency that is responsible for providing security for the nation’s transportation systems, including the aviation, rail, and highway sectors. As part of its mission, the TSA has established cybersecurity standards and requirements for certain transportation systems to ensure that they are secure and compliant with federal regulations.

The TSA Cybersecurity Pipeline Compliance (TSACPC) requirement applies to certain transportation systems that are considered critical infrastructure.  Owner/Operators impacted should have received a memorandum. This requirement is designed to ensure that these systems have robust cybersecurity controls in place to protect against cyber threats and vulnerabilities.

To meet the TSACPC requirement, transportation systems must implement a range of cybersecurity controls and practices, including:

    • Institutions must have a defined Cybersecurity Implementation Plan
    • Network segmentation: Systems must be segmented and access to sensitive areas of the network must be restricted.  Logical zones must be defined based on criticality and risks.
    • Access Control: Must be based on the principles of least privilege and separation of duties, or compensating controls must be defined.
    • Encryption: Data transmitted over networks must be encrypted to protect against unauthorized access.
    • Network security monitoring: Systems must be monitored for security threats and vulnerabilities.
    • Vulnerability management: Systems must be regularly tested for vulnerabilities and any identified vulnerabilities must be promptly addressed.
    • Multi-factor authentication for access to industrial control workstations or specify what compensating controls are in place.
    • Security incident response: Institutions must have a plan in place for responding to security incidents, including containment, preservation, recovery, and annual testing.

Assessment Program: Measuring the effectiveness of the Cybersecurity Program, performing architectural design reviews, and other assessment capabilities such as penetration testing. Overall, the TSACPC requirement is designed to help ensure that critical transportation systems are secure and compliant with federal regulations and can protect against cyber threats and vulnerabilities.

About Columbia Advisory Group:
Columbia Advisory Group (CAG) is a leading Information Technology (IT) consulting firm. CAG’s team has assessed and helped improve the performance of more than 300 technology organizations and IT departments, including many higher education institutions, state agencies, and Fortune 50 customers. Practice specialty areas include Infrastructure, IT Service Management, Cybersecurity, and A/V Services. CAG improves business outcomes with IT insights and expert technical support. Based in Dallas, Texas, CAG works extensively with clients throughout the U.S. Contact us at .

Lori Demello

Director, Compliance and Risk Management