The RELLIS campus of the Texas A&M University System was created to feature high-tech, high-impact research facilities for technology development, testing and commercialization. The campus also features a collaborative education complex which offers multiple academic degrees from many universities within the A&M System as well as from Blinn College campuses also known as The Academic Alliance. The RELLIS campus also offers opportunities for workforce skills training to the surrounding communities. CAG’s ERP specialist team was engaged to create a recruiting and candidate tracking system along with a complex data clearinghouse to facilitate enrollment and tuition payments across the 10 participating colleges and universities.
Each campus had separate groups of stakeholders and independent, disparate student information systems. In addition, tuition and administrative data was siloed on each individual campus. In order for recruitment and retention to be maximized across the campus collaboration, student data and experience had to be seamless and coordinated. The project required detailed understanding of each separate data system and of the recruiting and marketing needs of the collaborative campus. In addition, a partner was needed to meet aggressive implementation timelines and coordinate the needs of all stakeholders.
CAG helped Texas A&M University System, the Academic Alliance and a team of stakeholders from each participating institution by developing a comprehensive solution that would meet the objectives of the parties within very challenging timelines.
The CAG solution was a critical component for the launch of the Academic Alliance at RELLIS. The solution CAG provided included capabilities for recruiting and marketing of candidates on the front end to drive student enrollment and also enabled the Academic Alliance to implement a unique tuition payment process that the members had developed. CAG’s design allows payments to be made to the central location at RELLIS to simplify the student experience, and agreed revenue splits are subsequently sent to each institution.
The data clearinghouse CAG implemented gives students a single system login to view their course schedules and grades, thereby creating a seamless student experience. Flexibility and scalability were key factors, so the design allows the Academic Alliance and CAG to continue to develop new capabilities and functions as the Academic Alliance enrollment grows.
“CAG’s team of IT experts are accustomed to the aggressive timelines and rigorous and evolving demands that an innovative project of this type will naturally entail. Their higher-ed focused IT services team will enable us to move quickly to provide integrated service to both our students and our member campuses.”
Mark Stone Chief Information Officer for the Texas A&M University System
Without this shared system acting as a remote campus, some students might have been lost to a university outside of their system. The Texas A&M University System considers the RELLIS concept a strategic priority, since it will increase enrollment for all member universities.
ABOUT CAG: CAG is a highly experienced IT consulting firm. With 100+ years of combined technology experience and business acumen, CAG’s team has assessed and helped improve the performance of more than 300 technology organizations and IT departments. By focusing on simple, meaningful, and practical solutions combined with straight-for ward analysis and recommendations, CAG’s team has experience in many regulatory and economic environments with companies and organizations of all sizes. CAG not only offers a deep understanding of IT, but its solutions are software and hardware agnostic. Whether a client is high growth or economically challenged, CAG can adapt to the complexities and nuances of that business. Based in Dallas, Texas; Columbia Advisory Group works extensively with clients throughout the United States. For more information, visit columbiaadvisory.com